SAPERION Blog

The interesting thing about archiving and long-term-storage is the fact that we are not capable of correlating long-term thinking with our day to day business.

Remember: each day we see the effects of Moore’s Law: storage becomes dead cheap, CPU power becomes immense, bandwidth and online access becomes ubiquitous. Each year. No exception.

And now we think about long-term storage. Hey folks, this isn’t two years time span here. Our customers are talking about 10-50 years. And of course, we all assure them that their data is safe for this time and that in 50 years they can still read it.

Sheer folly. Nobody knows what will be in 50 years and whether storage then will have any similarity to today. Essentially, we can only say that we do our best to ensure that their data will survive all evolutions and revolutions in between, and that in 50 years, their implanted data processor will render some kind of representation of todays document to their retina. As I said: do our best.

Let’s look at some areas which come to mind, where this problem hit’s home and people offer solutions which frankly spoken will be obsolete within the decade: (more…)

In 2008 a new British Standard was published that aims to maximise the evidential weight of electronic information held by companies. BS 10008 sets out requirements for data management in companies to ensure the integrity of information. I spoke with Rob Arendt from CapGen on the DMS Expo last week how this standard belongs the capturing process of aper-based documents into images. Here we go with his information.

First of all, the details of the standard´s aim. BS 10008 can benefit your business by:

• Maximising the benefits of electronic document storage systems
• Protecting customer from the perceived legal risks of electronic document storage (more…)

AIIM proclamed the 28th of October as the paperless day, the WoW-day. There will be lots of web meetings and real live meetings as well. The aim is to awake everybody to think about where better to use electronic documents instead of paper. These are the just mentioned possiblities:

1. Use document scanners to convert paper documents to electronic format through document scanning then shred them – if allowed by law and industry – and send the shredded paper for recycling
2. Do not print or copy any documents unless absolutely required. Send all documents via e-mail or electronic fax as the preferred method to your customers.
3. If you do have to print, be sure to spell/grammar check before you print to eliminate reprinting. Also, try saving or printing to PDF instead. (more…)